Import problems often begin with a small disagreement between documents: a buyer name is abbreviated on one file, a packing list uses different units, or a transport document carries an outdated shipment reference. Reviewing each document separately can miss those relationships. This guide shows how to prepare a shipment set in Auditra, choose the right review scope, and turn findings into a correction checklist.

What you will achieve: an organized document set, a deliberate import context, and a reviewed list of discrepancies. An Auditra report supports your review; it is not a customs release or a substitute for checking the original documents.

1. Prepare one coherent shipment set

Start with the commercial invoice, packing list, and available transport document. Add origin, insurance, freight, purchase-order, or other supporting documents when they matter to the shipment. Keep unrelated orders in separate reviews. Where several invoices belong to the same shipment, preserve their individual numbers and check which totals the packing and transport documents cover.

Prefer original, readable digital PDFs. For scans or photographs, include every page, keep text upright, and avoid cropped margins or glare.
Use filenames that identify the document and revision, such as invoice-final.pdf and packing-list-revised.pdf.
Confirm that the documents are the latest versions. Do not upload two conflicting revisions without clearly identifying which should govern.
Have your company details available. A saved Company Profile can supply recurring context, but its values also need to be current.

2. Set the import context before proceeding

Open Import document analysis from Core Modules, upload the files, and confirm each document type. Then choose the import type that describes the transaction. The screen displays the related guidance; for example, the trade option refers to Form 4 bank-transfer documentation. Ask the responsible importer or broker which treatment applies rather than choosing an option simply to avoid a warning.

Annotated Auditra import controls: 1 import type, 2 ACID requirement, 3 source document retention — Actual upload UI captured in an isolated preview. 1 — choose the transaction context. 2 — confirm the ACID requirement. 3 — decide whether to retain originals. Open the image for detail.

The ACID selector changes how the analysis treats a missing identifier. If ACID is required, missing evidence should be investigated. If the shipment is genuinely exempt, choose the exemption deliberately. That application choice does not establish a legal exemption. Obtain the underlying classification from the relevant authority or your customs representative.

For shipments subject to Egypt's ACI workflow, use the shipment identifier issued through Nafeza and compare it across the supplied documents. Nafeza's official workflow describes the importer obtaining the ACID and communicating it to the overseas exporter. Read the official ACI workflow.

3. Choose analysis and retention separately

Analyze Only reviews individual documents. Analyze & Cross-Check adds a comparison across the shipment set. Use the latter when your question is whether the invoice, packing list, and transport details agree. E-Invoice Generation is a separate preparation workflow; select it when you also need a structured workbook and are ready to review its line items.

Source Document Security controls the uploaded originals. Delete after analysis is the privacy-focused choice. Save securely retains source documents for later documentation or re-analysis. The report and the originals are different records: removing originals after processing does not mean the generated report disappears from history.

Review the credit estimate before starting. Document format, pages, scope, and selected services can affect the amount. Use the live estimate rather than assuming every shipment has a fixed price. Select optional landed-cost or report-authentication services only when needed; a verification seal does not certify that the commercial data is correct.

4. Review findings against the evidence

Check	Compare	What to resolve
Parties	Invoice buyer/seller and shipment consignee	Different entities, missing identifiers, or ambiguous addresses
Goods	Description, item codes, quantity and units	Missing items or unit conversions that need explanation
Money	Currency, line arithmetic, discounts and stated totals	Rounding versus a genuine commercial difference
Packing	Packages and gross/net weights	Different coverage or inconsistent shipment totals
References	Invoice, order, transport and ACID references	Old revisions or a reference copied from another shipment

Illustrative example: the invoice lists 120 cartons while the packing list lists 118. Do not edit the extracted value to force agreement. First establish whether two cartons were removed, a revised packing list is missing, or the invoice is wrong. Ask the document owner to correct the source, then review the corrected set. This example is fictional and was not processed against a customer account.

5. Close the review with an action list

Separate confirmed errors from unreadable or missing evidence.
Assign each correction to the exporter, carrier, insurer, or internal team that owns the document.
Retain a reference to the original finding and the replacement document.
Recheck changed values and related totals; a corrected quantity can change weights and invoice amounts.
Download or share the reviewed report with the team handling the shipment.

If a value is missing, leave it unresolved until you have evidence. A passing field or a completed report does not prove that every external filing requirement has been met. Continue with the appropriate Nafeza, carrier, and customs workflow for the actual shipment.

Next steps

Start an import review, or read the exporter's preparation guide and guide to profiles, storage and history.